Overview
The
Employee Profile serves as a comprehensive central hub within Human Resource
Management, designed to effectively manage and display a wide array of details
about each employee. It allows managers to create, view, and update employee
records, while also providing employees with access to their personal and
employment information, all governed by robust security controls. This module is
essential for maintaining accurate historical data and supporting various HR
functions.
Here are the key features and functionalities housed within
the Employee Profile:
-
Employee Maintenance
:
Used to create and manage employee profiles, including setting default values,
configuring user accounts, and allowing changes to employee codes. The
visibility of employees is based on access security, and tabs within this
section can have individual security access controls.
-
Employee Profile
(General View):
Provides an overview of an employee's personal, pay, and
employment information, encompassing their position history, work experience,
education, training, grade history, appraisals, disciplinary records, memos,
incidents, and skills. It also includes an "Additional Fields" tab for custom,
user-defined information with configurable text length and access
controls.
-
-
Allowances:
Configures recurring payments with controls for start and stop
dates.
-
-
Deductions:
Manages various deductions, including a "Reference" field for
tracking.
-
Direct Credit
:
Handles bank account details for salary payments, supporting
multiple accounts and flagging duplicate entries.
-
-
Standard Pay Entries
:
Reflects an employee's regular pay components, with options
for manual quantity overrides via import
templates.
-
Achievements:
Records an employee's notable accomplishments, with configurable
email alerts for new entries.
-
Career Preference
:
Documents an employee's career goals and aspirations, including
desired job descriptions and notes.
-
Curricular Activities
:
Captures participation in extracurricular or competency-building
activities (e.g., Toastmasters).
-
Dependants:
Stores information
about an employee's family members who are dependents.
-
Discipline:
Maintains records of
disciplinary actions, with configurable email alerts.
-
Exit Maintenance
:
Manages details related to an employee's departure, including
exit reasons and responses.
-
Experience:
Logs an employee's
work history, detailing previous employers, positions held, start/end dates,
and exit reasons.
-
Issuable
Items
:
Tracks company assets
or items issued to an employee, with reports showing both issued and returned
items.
-
License:
Records employee
licenses and certifications, supporting alerts for expiry
dates.
-
-
Meetings:
Manages meeting
specifics, attendees, and associated tasks, with configurable email alerts for
new meetings or assigned tasks.
-
Membership:
Documents an
employee's professional memberships.
-
Memo:
Stores internal memos or communications pertaining to an
employee, with configurable email alerts.
-
Pay
Slip
:
Allows employees to
view their payslips, which can include start date and employment
status.
-
Qualification:
Records an employee's academic and professional qualifications,
including institutions, majors, grades, and completion
years.
-
Skill:
Details an employee's
specific skills and capabilities, along with their proficiency
levels.
-
Training Feedback
:
Captures feedback provided by employees regarding training
sessions.
-
Training History
:
Maintains a historical record of all training courses completed
by an employee.
-
Training Schedule
:
Manages planned training sessions, supporting email alerts for
new schedules.
All
these sections include audit trails with timestamps for creation and
modification, and many support filtering, multiple deletions, and "Show
Inactive" options for comprehensive data management. The system also allows for
the transfer of employee profiles between companies within a multi-company
environment.